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Conference and Research-related Allowance


Full-time PhD or MPhil students receiving full studentship of during the normal study period are eligible to apply for reimbursement of prescribed research student expenses. UIC and self-funded students are not applicable.

Funding Support 

The prescribed research student expenses and their maximum amounts to be supported are as follows:

Supported item

Max. Supported Amount


A. International Conference/Seminar

B. Overseas Attachment

C. Others (Field Trip, Study Tour, etc.)



PhD students: Max. HK$15,000

MPhil students: Max. HK$10,000

(Multiple claims are allowed if there is an available balance)

D. Thesis Editing Fee


Max. HK$6,000 (one-off)

E. Incentives for Oral Presentation at International Conferences


HK$3,000 (one-off)


2-Staged Procedures for Reimbursements

The reimbursement of the above expenses has two stages (see Application Procedures): 
Stage 1: Application for Budget Approval - to be submitted to the Graduate School at least 3 weeks before the event takes place
Stage 2: Application for Reimbursement - to be submitted to the Graduate School in 1 week after you have returned to HK

Late/retrospective applications may not be accepted. Students seeking retrospective approval should provide strong justifications.

It is important that the supporting documents provided are (a) relevant, (b) arranged and numbered in chronological sequence, and (c) printed in Chinese or English as far as practicable. Otherwise, it will delay the approval process. 

Other Related Forms and Notes

Leave Application Form

Overseas Attachment Form

Important Notes