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Thesis Submission (before Oral Examination)

Starting from 1 September 2013, all RPG students’ bound theses would be made available for open access and that the theses would be deposited in the Institutional Repository administered by the Library.  Students are required to seek their Principal Supervisor’s approval and have the thesis scanned by the anti-plagiarism software by completing the “Notice of Unbound Thesis Submission” before submitting the unbound thesis to the Graduate School. 

The procedure:

  1. Students should submit a memo to confirm the thesis title with endorsement by the Principal Supervisor to the Graduate School at least two months before the presentation of the thesis.
  2. Students should refer to the RPG thesis rubrics (specific rubrics for ARTS, COMM, BIO, COMP and PHYS) for refining and improving the thesis, and check with the Principal Supervisor if further clarification on the rubrics is needed. Students should also consult the Principal Supervisor to see if editing is required for polishing the thesis prior to the submission.
  3. When the thesis title is approved, the Principal Supervisor may start forming the Board of Examiners for the student by filling out the form “Principal Supervisor’s Declaration and Appointment of Board of Examiners”.  The form should be duly endorsed by the Head of Department and Faculty/School Dean before submission to the Graduate School.  The Graduate School will send out invitation letters to the External Examiners upon receipt of the recommendation.
  4. MPhil students are required to submit four copies of the thesis to the Graduate School for the four examiners (including the Principal Supervisor).  PhD students are required to submit six copies for the five examiners and the Principal Supervisor.  In either case, if a Proxy is involved, the student must submit one more copy for the Proxy. 
  5. Students are required to seek their Principal Supervisor’s approval and have the thesis scanned by the anti-plagiarism software by completing the form Notice of Unbound Thesis Submission”. The duly completed form, together with the similarity report (view sample), should be submitted to the Graduate School with the unbound thesis. The thesis should be printed on both sides and submitted in unbound form using a ring folder (view sample).  No unbound theses will be accepted without the Notice and the similarity report.
  6. For the purpose of the anti-plagiarism scanning, a course room “GS8008” has been set up in the BU Moodle for all RPG students.
  7. Upon receipt of the above, GS will arrange to send out the unbound theses to members of the Board of Examiners.

Oral Examination

A candidate for the degree of Master/Doctor of Philosophy will be examined in terms of his/her thesis submitted, by an oral examination, and in some instances, by means of a written examination. The Graduate School will appoint a Board of Examiners to conduct these examinations normally within three months from the submission of the thesis. 

The focus of the examination of candidates is on: 

  1. The subject matter of the thesis, in particular the quality of research supporting it; 
  2. Field of study encompassed by the thesis; 
  3. Originality of the research; 
  4. Written and oral presentations of the research results and conclusions; and 
  5. Contribution of the research to the field of knowledge. 


Examination results can be one of the followings: 

  1. Award of the Master/PhD Degree
  2. Award of the Master/PhD Degree subject to the following condition(s)
    1. Minor revisions
    2. Substantial revisions
  3. Re-examination
  4. Failed in the candidacy 

For examination arrangements, please refer to section 13 of the “Guidelines and Procedures for Research Postgraduate Degrees” of the Student Handbook.

Final Thesis Submission (after Oral Examination)

Students are required to submit an unbound hard copy of the thesis to the Graduate School for format-checking after it has been accepted by the Examination Board. If the theses submitted are not in the prescribed format, students are required to revise the theses accordingly.

After the format checking, students are required to submit the followings to the Graduate School:  

  1. an electronic copy of the final thesis (please save two files in a CD-ROM: i) one whole file of thesis in pdf format; ii) abstract in word or other text format) of the thesis in fulfillment of their degree requirement.
  2. an Electronic Thesis & Dissertation (ETD) Access Form.

For more information regarding the handling of your final thesis and submission of ETD Access Form, please refer to the link below provided by the Library: You may contact the Library for queries.

Please also refer to the Student Handbook for the submission procedures of final thesis for graduation. Students may employ the thesis editing and binding service if needed.

Schedule for Approval of Graduation

According to the General Regulations for the PhD/MPhil degree, students shall be recommended, through the Research Postgraduate Studies Committee (RPSC) and Research Committee (RC), to the Senate for the conferment of the PhD/MPhil degree.

For the schedule for approval of graduation, please click here.


Access to Electronic Theses

HKBU community users may access to the full text of theses online through a secured network or Internet connection through the HKBU Institutional Repository. The printed version is available in the University Library according to the prevailing circulation regulations. Non-HKBU community users can assess the table of contents and abstract online and the full text as well if consulted on-site. Authorisation is given to the University for reproduction and distribution of theses, wholly or partially, in any format or by any means, for purposes of private study, educational use, scholarship or research, except for reproduction by individual users which will be governed by the existing Hong Kong Copyright Ordinance.


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