Official Transcript/ Testimonial
Transcripts serve to indicate students' status, courses taken, grades attained, and grade point averages. Please note that thesis title and supervisor information will only be shown on testimonials for Research Postgraduate students.
For students who wish to share their transcript with World Education Services (WES):
As WES has an established relationship with HKBU, students who wish to share their transcript with WES can indicate their WES reference number in their remarks in the application. The transcript will therefore NOT be sent by registered mail to WES. A fee of HK$70 for an official transcript should be submitted to the Graduate School. No courier service fee is required.
Graduates of 2020 and after can share their transcripts with WES directly through the HKBU Digital Credential System and enter submit@wes.org as the recipient along with their WES reference number in the remarks. No fee should be paid to the Graduate School in this case.
Types of Transcripts |
Official Transcript (OT) – Paper:
Official Transcript (OT) – Electronic*:
*Currently, electronic version of official transcript is only available for graduates of 2020 and thereafter. It will be expanded by phase to cover other cohorts of students and graduates.
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Samples |
Document Sample
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Application Fee and Postage |
Application Fee:
Official Transcript (Paper):
HKD 70/copy (Registered mail postage included)
Official Transcript (Electronic):
Free
Processing Time:
Official Transcript (Paper):
7 working days
Official Transcript (Electronic):
Immediate
Courier Service Fee:*
Mainland China, Macau or Taiwan:
HKD 250/delivery
All other countries/regions:
HKD 400/delivery
* Transcripts will only be sent out by courier service upon your request and payment of the courier service fee.
* Delivery address shall be provided in both Chinese and English.
* Courier service is only applicable for applicants not residing in Hong Kong.
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How to apply? |
Official Transcript (Paper):
Online application
In person
Official Transcript (OT) – Electronic*:
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Testimonials serve as a proof of study status of the postgraduate student at the University. No electronic version of testimonials is available at the moment. For Research Postgraduate students, thesis title and supervisor information are shown on testimonial.
Student who wish to apply for a testimonial to Ecctis, please type "Ecctis" on the "Remarks" on the online application form. For applicants admitted before 2013, longer processing time may be needed.
Types of Testimonials |
Testimonial for Certification of Student/Graduation Status
Testimonial for IANG Application: (Important Notes for 2022)
Testimonial for Visa Application for Overseas Attachment
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Samples |
Document Sample
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Application Fee and Postage |
Application Fee:
HKD 50/copy (basic postage included)
Processing Time:
7 working days (10 working days for IANG testimonial)
Courier Service Fee:*
Mainland China, Macau or Taiwan:
HKD 250/delivery
All other countries/regions:
HKD 400/delivery
* Testimonials will only be sent out by courier service upon your request and payment of the courier service fee.
* Delivery address shall be provided in both Chinese and English.
* Courier service is only applicable for applicants not residing in Hong Kong.
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How to apply? |
Online application
In person
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Diploma
- Diplomas of current year graduates are available for collection after graduation ceremony# at the Graduate School.
- All outstanding fees and/or loaned items with the University (e.g. tuition fees, library fines/books) must be cleared before collection of the diploma.
- Diplomas will be held by GS for three years since the graduation ceremony and will be disposed of thereafter. Graduates may only apply for replacement of diploma with a fee afterwards.
- Electronic diplomas directly downloaded from the HKBU Digital Credential System are official and authentic. Graduates^ can share it with an employer, an employment agency, or an educational institution directly.
Collection by the Graduate Himself/ Herself |
Documents required for collection of diploma
HKID Card / Passport
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Collection by an Authorized Representative |
Documents required for collection of diploma
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# For special arrangements for 2019 to 2022 graduates, please visit online form.
^ Currently, electronic diplomas are only available for graduates of 2021 and thereafter, excluding graduates of Taught Postgraduate joint degree programmes (i.e. MSc in Entrepreneurship and Global Marketing and MSc in Global Marketing Management programmes). It will be expanded by phase to cover other cohorts of graduates.
^ Currently, electronic diplomas are only available for graduates of 2021 and thereafter, excluding graduates of Taught Postgraduate joint degree programmes (i.e. MSc in Entrepreneurship and Global Marketing and MSc in Global Marketing Management programmes). It will be expanded by phase to cover other cohorts of graduates.
In case of loss of diploma or damage of the original diploma, graduates can apply to the University for issuance of a replacement diploma.
Application Fee and Postage |
Application Fee:
HKD 600/copy
Processing Time:
4 weeks
Courier Service Fee:*
Mainland China, Macau or Taiwan:
HKD 250/delivery
All other countries/regions:
HKD 400/delivery
* Replacement Diploma will only be sent out by courier service upon your request and payment of the courier service fee.
* Courier service is only applicable for applicants not residing in Hong Kong. |
Samples |
Document Sample
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How to apply? |
In person:
By mail:
*An application will only be processed upon receipt of relevant original supporting documents by mail.
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Certified true copy of diploma is a photocopy of the original diploma in reduced size bearing the signature of the Senior Assistant Academic Registrar and the “Certified True Copy” stamp.
Application fee |
Application Fee:
HKD 50/copy
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How to apply? |
In person:
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Education Verification
There are different ways one’s academic background can be verified, you may consider which of the following methods best suit your circumstances:
Methods of academic background verification
Who Can Apply?
Things you need to do
Fee
Processing Time
(Paper format) Transcript/ Testimonial
Who Can Apply?
Students/ GraduatesThings you need to do:
Apply your transcript or testimonial and request to send the document directly to the Employers/Employment Agencies/Institutions accordingly- On-line Application for Testimonial/Transcript of Academic Record (Postgraduate only)
Fee:
✔
Processing Time:
7 working daysEducation Verification Application System for Postgraduate Programmes (GS-EVAS)
Who Can Apply?
Employers/ Employment Agencies/ InstitutionsThings you need to do:
Provide a letter of authorization to the Employers/Employment Agencies/Institutions for the release of your personal information to themFee:
✘
Processing Time:
7 working daysHKBU Digital Credential System*
Who Can Apply?
GraduatesThings you need to do:
Share your official transcript in electronic format with the Employers/Employment Agencies/Institutions - HKBU Digital Credential SystemFee:
✘
Processing Time:
Immediate* Currently, electronic version of official transcript is only available for graduates of 2020 and thereafter. It will be expanded by phase to cover other cohorts of students and graduates.
There are different ways you can verify your candidates’ academic background, you may consider which of the following methods best suit your organization and your candidates:
Methods of academic background verification
Who Can Apply?
Things you need to do
Fee
Processing Time
(Paper format) Transcript/ Testimonial
Who Can Apply?
Students/ GraduatesThings you need to do:
Request your candidates to apply for transcripts / testimonials to be sent to you directlyFee:
✔
Processing Time:
7 working daysEducation Verification Application System for Postgraduate Programmes (GS-EVAS)
Who Can Apply?
Employers/ Employment Agencies/ InstitutionsThings you need to do:
Obtain a letter of authorization for personal information release from your candidates and make a request on Education Verification Application System for Postgraduate Programmes (GS-EVAS)Fee:
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Processing Time:
5-7 working daysHKBU Digital Credential System*
Who Can Apply?
GraduatesThings you need to do:
Access the electronic transcript according to instruction email sent to you directly from the HKBU Digital Credential SystemFee
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Processing Time:
Immediate* Currently, electronic version of official transcript is only available for graduates of 2020 and thereafter. It will be expanded by phase to cover other cohorts of students and graduates.
Graduation Letter
Postgraduate students who have completed all the graduation requirement will receive Graduation Letter after the Senate has approved for graduation.
Graduation Letters serve as a proof of graduation before the issuance of Diploma.
Students * who has been approved by the Senate for graduation will receive a notification email via their HKBU email account when his/her electronic Graduation Letter (e-Graduation Letter) is available in the HKBU Digital Credential System. The graduate may then login to the HKBU Digital Credential System with his/her SSOid to download the e-Graduation Letter.
*Electronic version of Graduation Letter is only available for graduates of 2023 and thereafter.
e-Graduation Letters downloaded from HKBU Digital Credential System are official and authentic. Graduate can share the e-Graduation Letters with an employer, an employment agency, or an education institution directly.
Check the details HERE about the HKBU Digital Credential System