JIRS T&C/10/1

HONG KONG BAPTIST UNIVERSITY
Graduate School 

Terms and Conditions of JIRS Subsidies

1.	Purpose of Award
The JIRS Subsidies, a composite for the Visiting Scheme Stipend, Visiting Student Allowance, and Overseas Conference Grant, are granted on merit to eligible full-time/part-time JIRS research postgraduate students to provide them with financial assistance for their daily subsistence and other expenses that may be incurred during their visit(s) to HKBU/attendance to overseas conferences within their study period.  Such provision is to ensure that students need not look for other sources of income to support themselves so that they are able to devote full efforts to their designated research projects/studies.

2.	Eligibility
All research postgraduate students of JIRS are eligible for the JIRS Subsidies (part-time students, however, are not eligible to apply for the Visiting Scheme Stipend).  Students may apply for the JIRS Subsidies with the recommendations from both the Principal Supervisor and Co-supervisor. Applicants may simultaneously be recipients of other scholarship awards provided that the award does not violate the terms and conditions of the other awards.

3.	Administration of JIRS Subsidies
The JIRS Subsidies are administered by the Executive Associate Dean of Graduate School who will decide on the amount and duration of the award, under the guidelines laid down by the JIRS Management Committee.

4.	Conditions of JIRS Subsidies
4.1  	The award of JIRS Subsidies is conditional on the recipient undertaking coursework or research activities for a specified period.  Unauthorized leave may result in the cancellation of the subsidies.  Recipients not performing satisfactorily in their studies, or duties, may also lose their awards or have their subsidies suspended for a prescribed period of time.
4.2	The JIRS Subsidies are offered for a specified period only and subject to satisfactory performance and the availability of funds. 
4.3	The award of Visiting Scheme Stipend will automatically cease in the month the recipient has completed his/her visit to the University within the normal study period. Under normal circumstances, the stipend will be applicable for up to 4 months for MPhil (one visit only) and up to 8 months for PhD students (two visits only) respectively. The minimum duration for each visit is 1 month. 
4.4	The Visiting Student Allowance is offered to students on short-term visits to HKBU, each trip not exceeding 1 month. Students who are receiving the allowance may not apply for the Visiting Scheme Stipend at the same time. 
4.5	The Overseas Conference Grant is offered to students who would like to attend conferences outside the mainland China and Hong Kong. Applicants may lodge more than 1 application within their study period until the ceiling of the grant has been reached.  
4.6	The JIRS Subsidies recipients are not employees of Hong Kong Baptist University, and the subsidies are not salary payment.

N.B.	The above terms and conditions may be changed from time to time by the University.  In the event that changes are made, the updated terms and conditions always supersede the earlier versions.