Research Postgraduate Students
Important Notes on Submission of Theses
The Graduate School has worked together with the Library on the implementation of electronic submission of theses and submission of the PhD theses (English only) to ProQuest Information and Learning (PQIL) for publication. Electronic submission of theses would allow broader exposure of research and a free, remote access to the full text and abstract of our theses. Submission of our PhD theses to ProQuest Information and Learning (PQIL) means that a search of the Dissertation Abstracts International (print version) or ProQuest Digital Dissertations (electronic version) would retrieve a citation for the thesis, and the item can be ordered through ProQuest Information and Learning (PQIL) by 3 different formats, namely, paper, microfilm/microfiche, or web version. This could help the promotion of our research programs and research work.
Procedures on Submission of Theses (before Oral Examination)
Starting from 1 September 2013, all RPG students’ bound theses would be made available for open access and that the theses would be deposited in the Institutional Repository administered by the Library. Students are required to seek their Principal Supervisor’s approval and have the thesis scanned by the anti-plagiarism software by completing the “Notice of Unbound Thesis Submission” prior to submitting the unbound thesis to the Graduate School. Following are the updated procedures for your reference.
Procedures on Submission of Theses (after Oral Examination)
A memo to confirm the thesis title, with endorsement by the Principal Supervisor, should be submitted to the Graduate School (GS) by the student normally not less than 2 months before the presentation of the thesis.
Students are required to refer to the RPG thesis rubrics (specific rubrics for ARTS, COMM, BIO, COMP and PHYS) for refining and improving the thesis, and check with Principal Supervisor if further clarification on the rubrics is needed. Students should also consult the Principal Supervisor to see if editing is required for polishing the thesis prior to the submission.
When the thesis title is approved, Principal Supervisor may start forming the Board of Examiners for the student by filling out the form “Principal Supervisor’s Declaration and Appointment of Board of Examiners”. The form should be duly endorsed by the Head of Department and Faculty/School Dean before submission to GS. GS will send out invitation letters to External Examiners upon receipt of this recommendation.
MPhil students are required to submit 4 copies of the thesis to the Graduate School for the 4 examiners (including the Principal Supervisor). PhD students are required to submit 6 copies for the 5 examiners and the Principal Supervisor. In either case, if a Proxy is involved, the student must submit one more copy for the Proxy. Students are required to seek their Principal Supervisor’s approval and have the thesis scanned by the anti-plagiarism software by completing the form “Notice of Unbound Thesis Submission”. The duly completed form, together with the similarity report (Sample attached), should be submitted to the Graduate School with the unbound thesis. The thesis should be printed on both sides and submitted in unbound form using a ring folder. No unbound theses will be accepted without the Notice and the similarity report.
For the purpose of the anti-plagiarism scanning, a course room “GS8008 RPG Course” has been set up in the BU Moodle for all RPG students.
Upon receipt of the above, GS will arrange to send out the unbound theses to members of the Board of Examiners.
Students are required to submit an unbound hard copy of the thesis to the Graduate School for checking of format after it has been accepted by the Examination Board. If the theses submitted are not in the prescribed format, students are required to revise the theses accordingly.
After the format checking, students are required to submit the following to the Graduate School:
an electronic copy of the final thesis (please save two files in a CD-ROM: i) one whole file of thesis in pdf format; ii) abstract in word or other text format) of the thesis in fulfillment of their degree requirement.
an Electronic Thesis & Dissertation (ETD) Access Form.
For more information regarding the handling of your final thesis and submission of ETD Access Form, please refer to the link below provided by the Library: http://hkbu.libguides.com/your_thesis_open_access and you may contact the Library for related queries.
Please also refer to the flow chart showing the operational procedures for the submission of final thesis for graduation. (In addition, students may also click here for the list (in Microsoft Word format) of Binderies Providing Thesis Binding Service / Editors Providing Thesis Editing Service in case needed.)
Access to Electronic Theses
HKBU community users may access to the full text of theses online through a secure network or Internet connection. The printed version is available in the University Library according to the circulation regulations currently in force. Additionally, the table of contents and abstract may be accessed online by non-HKBU community users and the full text as well if consulted on-site. Moreover, authorization is given to the University for reproduction and distribution of theses, wholly or partially, in any format or by any means, for purposes of private study, educational use, scholarship or research, except for reproduction by individual users which will be governed by the existing Hong Kong Copyright Ordinance.
You may access the electronic theses through the website of the HKBU Library.
Tel: 3411 5127
Tel: 3411 7363